Product Information

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AIO Software Objectives

To Provide members with affordable and functional software that handles:

• Underwriting
• Claims
• Reinsurance
• Accounts
• MIS

The AIO Software Specifications

• Windows NT/Windows 2000/XP
• Microsoft SQL Server
• Multi-lingual, multi-currency, multi-date
• Single-user or multi-user
• Modular
• User defined setup options
• Context sensitive on-line help

System Design Concepts

• Designed for insurance people with minimum programming knowledge;
• PC based, with Standard windows interface
• Uniform presentation and set up for all classes
• Detailed operating manual for each class and activity
• User-friendly system

System Setup

The system allows main set up options at head office level for functions applicable system-wide. Underwriting, Claims and Reinsurance details will be set up under each class of insurance. There are plenty of pre-defined industry standard outputs and reports; additional reports to be defined easily by users.

Main Setup

• Head office
• Divisions
• Branches
• Sub-Branches
• Class Groups
• Classes / sub-classes
• Accounts/sub-accounts

Underwriting

There is a uniform approach to underwriting in all classes - only activities specific to each class are highlighted. Various codes, rates and underwriting details are defined for each class
each company can define the above in accordance with its requirements

Underwriting Transactions

Proposal processing

• Premium calculation
• Reinsurance allocation
• Co-insurance details
• Treaty programme structure
• Calculating treaty capacity
• Pre-renewal routines
• Renewal processing
• Policy/item maintenance
• Premium adjustment
• Policy cancellation

Reports & Outputs
The system produces all reports and outputs required by an insurance company whether it is policy documentation and statements for clients, reinsurers, agents, tax authorities, and internal management reports. Main reports are shown below.

Outputs

• Policy schedule
• Debit/credit note for
  · Policy holder
  · Sales person
  · Co-insurer
  · Reinsurer/Broker
• Underwriting - Reports
• Gross written premium/Net written premium
  · by Class, Class group, by geographic zones
  · by U/W year by sales person, etc.
• Premium ceded bordereau
• Production and commission summary by sales person
• Taxes and charges
• Underwriting vouchers List
• Underwriting - Reports
• Policy Register
• Risk Profile (sum insured/MPL basis)
• Renewal scrutiny list
• Renewal list, by office and sales person
• Lapse list, policy cancellation list
• UNEARNED PREMIUMS
• You need more reports?

CLAIMS
The claims sub-module enables the company to maintain up-to-date information on the status of claims, whether paid or outstanding. Allocation of claims to reinsurers and co-insurers, accumulation and analysis are handled by the system.

Setup

• Cause of loss codes
• Claim payee types
• Claim repudiation reasons
• Claim write-off reasons
• Claim expense types
• EVENT MAINTENANCE
  

Transactions

• Notifications
• Payment
• Recovery
• Revision/Closure
• Reinstatement
• Claim Allocation

Reports/Outputs

• Debit/credit note for payee, co-insurer, facultative reinsurer
• Gross/Net claims paid by U/W year
• Claims ceded bordereau
• Loss Profile
• O/S claims list, bordereau
• Contingent recoveries summary & detail
• Claim vouchers list

Reinsurance

The system provides treaty setup procedures for proportional and non-proportional reinsurance. Underwriting and claims transactions are automatically applied to the appropriate reinsurance programme. Quarter-end and year-end procedures, treaty renewal and cancellations, etc. are fully handled by the system

Proportional

• Treaty setup
• Quarter-end procedures
• Year-end procedures
• Treaty renewal
• Treaty cancellation

Non-Proportional

• Treaty setup
• Treaty renewal
• MNDP distribution
• Premium adjustment
• Reinstatement of cover
• Treaty cancellation
  

Reinsurance - Outputs/Reports

Proportional:

• Treaty record - cession section
• Treaty statement of account
• Portfolio transfer account
• Profit commission statement (clean cut)
• Profit commission statement (U/W year)
• Treaty statistics (clean cut, U/w year basis)
• Loss carried forward register
• Reinsurers' statement of account

Non-Proportional:

• X/Loss treaty record - cession section
• MNDP distribution
• Credit Note (MNDP installment)
• X/Loss premium adjustment
• Distribution schedule - X/Loss premium adjustment
• Reinsurers' statement of account
  

Accounting

The insurance system can be used as a stand-alone module, or can be integrated fully with a financial accounting software developed in the windows environment
There are a number of such accounting packages, one of which is Microsoft Great Plains Dynamics. Companies may also opt to use other accounting modules of their choice.

Accounts - Activities

• Voucher transaction entry
• Applying vouchers
• Month-end procedures:
  · Sales commissions
  · Statements of account
• Year-end procedures:
  · Closing the financial year

Accounts - Financial Statements

• From financial module
• Balance Sheet
• Revenue Account
• Profit and Loss Statement
• Cash Flows Statement
• Trial Balance
  

Accounts - Reports/Outputs

• Aged clients statement of account
• Commissions and commission provisions by U/W year, class and salesperson
• GL transactions list, summary
• Accounts voucher list

System Utilities and Tools

• System security
• Data security
• Activity tracking
• Multi-lingual functions
• Multi-currency functions
• Multi-date functions
• Business alerts

Support Service

• Advice & guidelines to convert existing operation
• Installation
• Training
• Maintenance and support
• Free upgrades and enhancements

Pricing

• Affordable
• Based on size of company
• Price components include:
• Number of branches and users
• Number of classes written
• Discount for large number of users per market